Tips for Indian Passport Renewal in USA

This is a step by step guidance for Indian Passport renewal in USA with Cox and Kings in the jurisdiction of Indian embassy New York. The process is same for others including Houston, Washington DC, Atlanta, and Chicago and SFO Indian consulate.

Indian_Passport_635_generic_thinkstock_ndtvConsulate General of India, Chicago has outsourced the passport services to M/s Cox and Kings Global Services. For passport services, all applicants must send their applications or walk-in to the new India Passport Application Centre (IPAC) in Chicago, operated by M/s Cox and Kings Global Services, at the following address:

India Passport Application Centre

Cox and Kings Global Services [Passport Services)

Suite 1002, 19 S, La Salle Street, Chicago, IL 60603

Telephone: 213-213 5019

Email: passportusa@ckgs.com

Website: www.passport.in.ckgs.us

Follow these tips to get your passport renewed the right way.

Tip 1:

Timeline:

Apply for renewal 3 months before the final expiry to mitigate any contingency and delays.
Officially, you can apply 1 year in advance and there is no time limit for the late comers.

Tip 2:

Required Documents:

Originals:

1) Expiring Passport with all other OLD passports.

2) 2×2 Inch photographs (White background, off-white is NOT allowed) – Total 3 in number

Forms (to be filled later):

1) Nationality Verification form

2) Cox &Kings checklist

3) NRI passport renewal application form

4) CKGS (Cox & Kings) Online Payment Receipt

Photocopy – Black and White:

1) Are you Married?

Yes:

1) Spouse’s Passport’s front (page with picture) and back page (with address) OR Green Card

2) Marriage Certificate (Indian or any other).

No:  Move On.

1) Address proof (India) – Any utility bill (Electricity/gas – not older than 3 months) or driving license or Aadhar Card or Recent Bank Statement from Government bank (like SBI, PNB etc.).

2) First 5 pages of passport + last 2 pages.

First page with Photo, then page numbers 1, 2, 3, 4, 5. The last two pages are supposed to include the ‘Observation’ page. Page number 34, 35, 36 and last page with address. This makes the total number of pages to be 10.

1) (Optional) – For ECR Stamp – Copy of Highest Educational Qualification Degree.

2) Photocopy – Color copy is optional but recommended

3) Address proof (US) – Any utility bill (Electricity/gas – not older than 3 months) or driving license or Rental lease agreement or Home Mortgage bill or State ID.

4) Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card (EAD) or I- 797 approval notice or Valid I-20.

US Visa – B1/B2 is not considered a valid visa for passport reissue. Also, I94 is not a valid Proof.

Tip 3:

Notarize:

Following documents need to be notarized:

1) Passport Application form – Specifically Q no. 29. If it lands on 3rd page, then notarize only page 3.

2) Address proof (India).

3) Address proof (USA).

4) Copy of Visa or Green Card or I797 approval notice.

5) Copy of Marriage Certificate (ONLY If you are married).

6)  Spouse Passport copy (ONLY If you are married).

Tip 4:

Pay online or Buy Cashier Check Or Money order Or Demand Draft

  • Payment is accepted online by debit or credit card. You will be asked to pay online when you reach the payment step on CKGS website.

 

Tip 5:

Buy Postal Envelopes:

1) Choose USPS and their standard delivery with tracking which is reasonable.

2) Buy Main envelope – Flat rate Large size envelope from USPS with tracking.

3) Buy Return envelope – Flat rate normal size envelope from USPS with tracking.

4) Go to USPS office and get the two envelopes.

5) Ask and pay for stamps and tracking at this time itself

6) Paste one set of stamps and tracking code slip on the Return Envelope and other on the main envelope.

Tip 6:

Fill Up online forms for Indian passport renewal

CKGS application form.

Sample Nationality Verification Form

Sample NRI Passport Form

Tip 7:

Packaging everything together

1) Final Checklist – The documents to package together

2) CKGS Document Checklist – Just write the name of all documents on a piece of paper that you are submitting. We would call this a document check list.

3) NRI passport renewal form Notarized.

4) Nationality Verification form

5) Photocopy – Passport (first 5 + last 2 pages)

6) Photocopy Notarized – VISA or I-797 or Green Card or Work Authorization proof

7) Address proof (India)Notarized

8) Address proof (USA)Notarized

9) Photocopy Notarized – IF Married – Your Spouse’s Passport (front page + last page)

10) Photocopy Notarized – IF Married – Marriage Certificate

11) Original Fees Payment Receipt – make a copy or scan and keep with you for evidence.

12) Original Passports

13) Use paper clip or paper pins to tie all the above documents together.

14) Return shipping Envelope – Verify that you have written the CKGS address and your OWN address.

Place all the above documents in the main envelope. Stick the shipping label on this envelope. Close the envelope. Write your own address to get the packet back in case it is not deliverable to CKGS, for any reason.

Tip 8:

Mailing and Tracking

1) You can drop it in any USPS drop box (which allows for packets less than 13 Ounces to be dropped) or handover to USPS office.

2) Next step is to patiently wait and track. The tracking won’t activate until the package reaches the CKGS hands and they scan the barcode on the shipping label addressed to them.

Contact your nearby reliable travel agent who is also an authorized passport services personnel in order to obtain a hassle-free passport renewal.

Emperor Traveline, The Leading Passport Service Travel Agent in Coimbatore

The Passport and Visa Division acting under the Ministry of External Affairs, Government of India provides various passport services to the Indian citizens. Citizens can apply for passports through two schemes for a different fee.

1. Normal Scheme
2. Tatkaal Scheme

Passports applied under Tatkaal Scheme will be processed in a short time that the applicant will be able to receive the passport within 3 working days. In the case of a normal scheme, the processing time takes longer.

The three services available in issuing passports are:

1. Issue of Fresh Passport:

If you are applying for the first time, you can make use of this service by filing your application with all the supporting documents for reference.

2. Re-issue/Renewal of Passport:

You can utilize this service based upon any of the following reasons:

1. Lost passport
2. Passport expiry
3. Damaged passport
4. Personal particulars update

3. Issue of Police Clearance Certificate:

The issue of PCC certificate comes under the miscellaneous services. You will be provided this service as part of the background verification procedure with reference to your personal particulars.

Indian Passport Services by Emperor Traveline

Emperor Traveline, a self styling travel organization in the city of Coimbatore provides quick and hassle-free Indian Passport facilitation services. They are the leading online passport travel agents in Coimbatore, approved by the Ministry of External Affairs, Government of India. They ensure proper passport documentation and efficient processing of all Indian passport services.

Emperor Traveline operates with a goal to provide timely and infallible passport services to clients in a cost-effective manner. Their passport services in Coimbatore encompasses a golden opportunity for those looking forward to complete their documentation for obtaining a New Passport, Passport Renewal or Emigration Clearance work in a day thereby reducing loss of precious time and effort standing in long queues at the passport office for enquiry.

Getting your Indian passport done through the online passport services at Emperor Traveline also comes as an advantage to all working individuals or those into business, who have leave restrictions, housewives, school/college going children and a real benefit for senior citizens or minor kids who need assistance at every step. Getting an online passport appointment done is now compulsory; however it depends on the traffic of applicants.

At Emperor Traveline, they provide complete Assistance for the following activities in Indian Passport Services:

1.  Issuing new Indian passport

2.  Renewal of Indian passport

3.  Indian passport formalities

4.  Indian passport documentation

5.  Child passport services

6.  Online passport appointment

7.  Passport formalities

8.  Passport documentation

Their online passport services include complete guidance, preparing your Indian passport documentation online, scheduling your online passport appointment with Passport Seva Kendra for your bio-metrics, etc.

Things first time passport applicant need to know

If you are going on a foreign tour you need a passport, which is a proof of your identity and nationality. This travel document is issued by a particular government, and is a compulsory document for you to travel to countries other than your own. Hence, the issuing authorities have a responsibility to confirm your identity before issuing the passport. The more documents you have the better.visa-passport

Now, you can apply for a fresh passport online. You can apply under Tatkaal scheme if you need the passport on an urgent basis. Before you avail of the passport services online, we give you a passport checklist to make the process a bit easier.

1) While applying for a passport online, you need to create an account in Passport Seva Website

2) Select the passport office of the city you’re living in now, not your native place.

3) The given email ID should be legitimate, as the link to activate your account and other status emails will be sent to this email address.

4) Once you register you will get an email to activate your account, then you can start the registration process.

5) You will see many options like “Fresh passport”or “Tatkal passport”. Click on your choice.

6) Then start filling your personal information. You can use the form online and fill it right away or you can download the PDF form and fill it offline.

7) When you are done with filling all the information, read the Self Declaration and click on I Agree. Then click on Validate and Save.

8) Make the payment after checking the available dates for appointment.

9) Then take a print out of the receipt of the application.

10) The next step is to visit the Passport Kendra on the given appointment date.

11) You will have to submit certain documents at the Passport Kendra, and the source of these documents is significant. You need documents/ certificates that are issued by various government ministries, offices, departments, etc. The documents should be as new as possible, particularly your address proof.

12) Also, you need to submit a self-attested photocopy of these documents.

13) Your name given in the application form as well as the documents should be the same. For instance, if you have filled your name in the application as Gaganpreet Singh, and your documents have Gagandeep Singh, it will not be accepted.

14) If you have all the required documents, your job at the Passport Kendra will be over in a matter of hours and your passport will be send to your given address after police verification.

If you are a first time passport applicant and a bit confused about the entire filling process, get help at Emperor Traveline. The travel agents in Coimbatore undertake passport services in online. You can avail of their service and be tension-free.

How To Apply For Passport Online

The very thought of applying for a passport in India puts us off. Many are confused how to fill the form and which documents are needed. If you are one of these people, relax. To avoid such troubles, many people get the help of travel agents because no one wants to waste hours running from pillar to post to get things done.passport services in Coimbatore

You can now apply for a passport online. However, it is not an easy process. You’ll still have to go to the passport office. But a travel agent can help you by giving you the right guidance. They can arrange all types of domestic and international travel, and even provide assistance with passport and visa applications.

To apply for passport online, you have to go to the Passport Seva website. You will see an orange coloured box “New User? Register Now”. Click this box. You will now see a user registration form. Fill it up to create an account.  While filling, be careful as you should not make any mistakes. Select the passport office of the city you’re living in now, not your native place. For instance, if you are currently living in Coimbatore select passport services in Coimbatore. Applying for passport online is not that hard a task. It is just like filling any other application form.

After filling in all the details, click Register. Your account has been created. Now you can go back to the Passport Seva website and login. You can just enter your email address and continue.

You will see many options like “Fresh passport or Re-issue”, “Tatkal passport” etc. Make your choice and then go to the next page.

Here you will be asked to fill your personal information. To fill the application form, you can either download the PDF form to fill it offline or you can use the form online and fill it instantly. It is better to use the PDF form. However, there is no harm in filling it online directly.

Click on the link — Click here to download the Soft Copy of the Form -to download the application form. Your form will be downloaded in a Zip folder. Unzip this folder to find the Passport Application Form in PDF format. You can open this file by double clicking.

After filling in all the details, read the Self Declaration and click on I Agree. Then mention the name of the place and date. Finally click on Validate and Save.

After submitting your passport online application, check for available slots and then make the payment. After payment, don’t forget to take a printout of the receipt of the application. You need to take it along with you on the appointment day. Also, check for the bar code on the application. Ensure that is clearly printed and whether the information regarding the payment confirmation is on it or not.

If all this is too confusing for you, get the help of a travel agent. They will clear your queries and will help you get the documents processed without any delay.

If you have already applied for a passport online, the next step is to go to the Passport Seva Kendra at the time mentioned in the receipt. Before that, make a passport checklist, so that you won’t forget any documents that you may need to submit while visiting the Passport Seva Kendra. If you have all the documents required, your job at the office will be over within two hours. And your passport will be send to the address given to you within a few weeks after police verification is complete.

How to Renew a Passport?

All passport holders will have to apply for renewal of their passports when it is less than 1 year from the date of expiration in order for them to use their passports for international travel. In cases where the passport has already expired, the process is even more cumbersome, but if it is less than 6 months since the passport has expired, it can be re-issued by submitting all necessary documents. The application for passport renewal is available online as well as at 33 different locations in India and at 160 Indian Consular Passport and Visa Divisions overseas.

How to renew passport

Required Documentation

The essential papers that have to submitted at the time of applying for renewal are:
• A duly filled application in blue or black ink along with six passport size photographs (3.5cm by 3.5cm) with a white or off-white background. It is important to ensure that the picture is a full head shot with the top of the head to under the chin being visible.
• A valid proof of address document such as bank statement, income tax statement, utility bill that displays the address or the voter’s ID. This document is especially mandatory if the address on the old passport is different from your current residential address.
• Birth certificate issued by the Office of Registrar of Births and Deaths. If you do not have a birth certificate, then Form A must be filled out and duly notarized by a magistrate or notary.
• A proof of citizenship document.
• The old passport along with relevant documents such as proof of change in marital status such as marriage certificate, proof of name change done due to marriage, copy of divorce decree etc.
• In case of minor’s, the parents’ passports copies will also have to be submitted along with the minor’s passport.

How to Apply?

The old passport along with the passport renewal application and all the relevant documents will have to be submitted to the nearest Passport office in your district or at a central passport collection center. Alternatively, they can also be submitted through Speed Post Centers. While submitting, take note of the File Reference Number in order to be able to check and track the status of the application. The application fee also has to be paid at the time of submitting the application. If it is a 36 page passport, the fee is Rs.1,000 and for a 60 page passport, it is Rs.1,500. In cases of minors, the fee is Rs.600. The application status can be easily tracked at the Consular and Passport Division Website by making use of the File Reference Number.
All these activities are time consuming and cumbersome, especially if you are a working professional and have a time crunch. The ideal solution for this would be to make use of the services of a reputed travel agent who will be able to ensure that the documentation is accurate and get the renewal process done for a relevant fee very quickly and efficiently.

Tatkal Passport Services

The general passport issuing or renewing process takes anywhere between three weeks to three months. In case of emergencies though, people usually do not have that time to wait to travel overseas. There might be family emergencies or business situations that require a person to travel immediately. In such cases, the Indian Government has established a “Tatkal Scheme” that allows a certain category of applicants to process their passports within 4-5 business days.

Passport Services

How to Apply?
The application can be downloaded online and the duly filled in application must be counter signed by an applicable officer from the Regional Passport Office. Along with the regulatory documents needed for issuance of passport, the applicant will also have to submit the following papers – proof of nature of the emergency, a confirmed airline ticket and a copy of the paid tatkal fee. Professional travel agencies that offer tatkal passport services can make it easier for people to apply for the passport.

Benefits of Tatkal Scheme
The purpose of the Tatkal scheme is to issue or re-issue passports in times of genuine emergencies. This scheme is beneficial in a lot of ways for various kinds of people, such as:

• It is of great help when patients with critical illness have to travel abroad for medical treatment.

• Tatkal passports are issued on compassionate grounds when there is death of blood relative. This is a huge assistance provided to people whose old parents are living in another country.

• It is hugely beneficial to students who have travel overseas within a specific period of time to take up their SAT, GRE or other exams in universities abroad and also for students who have secured admission and have to go abroad to join their universities.

• The tatkal passport services also aids businessmen when they have to take up overseas travel urgently for conferences or crucial business situations.

• The biggest benefit of the tatkal scheme is that it provides an option for people in times of emergency. This gives tremendous peace of mind to people who might have to travel due to various emergencies that they might encounter in the future.

The “Tatkal Scheme” is one of the most beneficial schemes introduced by the Government for the well-being of the people. With an additional fee and being present in person in the regional passport office, a person can obtain a passport within a week for emergency purposes.